Phelan Energy Group

Receptionist and Admin
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REPORTING STRUCTURE

  • Reporting Manager
    • Admin Manager

JOB RESPONSIBILITY

  • Manage the front desk on a daily basis and to perform a variety of administrative and clerical tasks.
  • Be highly organized and able to multitask with ease.
  • Main tasks include managing office equipment, booking meetings and events, arranging travel and distributing mail.
  • Acting as the point of contact between the executives and internal or external colleagues
  • Organizing meetings and booking meeting rooms
  • Handling correspondence directed to managers
  • Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Producing reports and presentations
  • Maintaining the current filing and database system
  • Answering phone inquiries, directing calls, and providing basic company information
  • Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
  • Handles confidential information; organizes and maintains files
  • Prepares information and research for executive needs
  • Check frequently the levels of office supplies and place appropriate orders

PROFILE & ELIGIBLE CRITERIA

  • Work experience as a Receptionist, Front Office Representative or similar role
  • Ability to multitask and priorities tasks
  • Female only
  • Age should not be more than 30 years
  • Presentable
  • Excellent time management skills
  • Well-developed organizational skills
  • Attention to detail
  • Great verbal and written communication skills
  • Professional discretion
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